How to Protect Confidential Documents For Boards
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Boards are the primary force of an organization, making critical decisions and having important discussions that affect all participants. This means there is plenty of sensitive data being shared amongst a board which must be protected against leaks and unauthorized access.
One of the best ways to secure confidential documents for boards is by implementing strong security measures to prevent the sharing, viewing and printing. A secure board portal can encrypt documents so that they are only accessible to authorized users.
Additionally, many boards have options to restrict the number of people who can print or download documents and set time limits on how long they can be accessed. There are many systems that also have tools that allow you to keep track of who has seen the document, and provide reports that show how many times it has been used and by whom.
Another way to secure confidential documents for boards is by establishing an explicit confidentiality policy. The policy should clearly state that unless it is required by law, or authorized by the Board, directors can’t disclose confidential information to third-parties, including constituency director’s sponsors. It should also define confidential information. Although the enforcement of such a policy can be challenging however, it gives clarity to all directors and makes it easier for the company to defend itself against allegations that a director violated their duty of confidentiality.