How to Choose the Best Board Portals
A board portal is a centralized secure hub for board directors and board administrators to manage meeting materials, communications and governance processes. It is also accessible on mobile and desktop computers and allows members to access and collaborate on documents from anywhere, anytime. By consolidating these functions into one digital software platform, it can help organizations increase collaboration and streamline operations.
The best board portals allow everyone to get started, regardless of tech-savvyness or familiarity with the system. They provide a clean and intuitive user interface giving quick and easy access to key features. They also include robust analytics dashboards that let administrators monitor their team’s performance and engagement. They help boards and committee directors prepare for meetings. They can share agenda items, minutes from meetings and also create questionnaires. They also allow for fast and simple eSignatures. They make approvals easy.
If you’re considering an online board software as your first choice or if you are upgrading to a more advanced solution make sure it provides an array of options for customization that are compatible with your organization’s needs. Consider a customizable logo and color scheme, as well permission settings that permit users to access folders, groups and files.
Also, make sure that the portal you select is secure and has security features that block hacking and unauthorised access to sensitive information. You should look for a multi-level security framework with industry certifications and managed data centres. It is also important to have features that allow for permanent purge, so deleted notes and annotations, as well as comments and discussions are not recoverable from backup files or servers.