Core Features of Free Board Meeting Software
When selecting board management software, it’s important to define the key features that will have the most impact for your business’s specific requirements. These can include streamlined meeting preparation, document access, and clear communication. Your business may also need to consider how to leverage the platform in order to ensure compliance and security.
Facilitate Meeting Preparation Streamlined
Most board directors spend most of their time preparing meetings. Board meeting software can reduce the amount of time needed, allowing directors more time to be productive during meetings. These efficiencies help to accelerate the decision-making process that guides revenue operations and assures strategic outcomes.
Members have access to all meeting materials, organizational policies and other documents through the user-friendly board portals. They can also see messages from other board members and the assignments they have been given. This eliminates the need for direct email communications which could pose a security risk and leaves your company vulnerable to legal action and fishing expeditions.
At a meeting, a board member can use the tools in their software for boards to create dynamic agendas that are fully digital and contain time limits for each section as well as the assignment of persons. They can also use highlighting, comments, and questions to annotate documents. Some systems let you make important decisions between meetings using tools like voting and discussion channels.
Each board software program should have an unified and secure record system. The best solutions offer secure encrypted data storage and an unambiguous separation between board communications and operational capabilities. They emphasize mobile accessibility and offer a seamless experiences across all devices.